Our Anti-Money Laundering procedures

In compliance with the Money Laundering Regulations, we are committed to implementing robust Anti-Money Laundering (AML) procedures. These procedures are designed to detect, prevent, and report any activities related to money laundering, terrorist financing and proliferation financing.

We take measures to ensure compliance with regulatory requirements, including customer due diligence, ongoing monitoring, and reporting of suspicious activities. By adhering to these procedures, we aim to protect our organisation and the financial system from the risks associated with financial crime.

In order to meet regulatory requirements, we require the following steps to be completed by each buyer:

Step 1

Source of Funds form

Please download the source of funds form (pdf)
Please provide the required documentation based on the selected routeway (source). Failure to provide this documentation is likely to delay the AML process.
Please send the completed Source of Funds form and documents to the seller’s estate agent.

Step 2

The seller’s chosen estate agent will send the Source of Funds form and documents to Sage Homes.
The AML Compliance team at Sage Homes will review the supplied information.

Step 3

Complete a Thirdfort check

Thirdfort is an electronic screening system which forms part of our AML process

Once steps 1 and 2 (above) are completed, each buyer will be sent a link to the Thirdfort site via their mobile.
The buyer will be given up to seven calendar days upon receipt to complete the Thirdfort check.
Please note, if a giftor is providing funds to help towards the purchase or deposit, they will also be required to complete a Thirdfort check.

Find out more about Thirdfort here

Acceptable identity documents which will need be uploaded to Thirdfort (texts will be sent to the mobile number provided).

Please select one item from List 1 and one item from List 2 below:

List 1: proof of identity

List 2: proof of address or date of birth

Acceptable photo identity:

Valid passport; or UK residence permit
Valid photocard driving licence (full or provisional) or National identity card (non-UK nationals issued by EEA member states and Switzerland)
Identity card issued by the Electoral Office for Northern Ireland

Acceptable non-photo evidence of identity:

Documents issued by a government department, incorporating the person’s name and residential address or their date of birth such as:

A current UK full driving licence old version (not provisional licences)
Evidence of entitlement to a state or local authority funded benefit (including housing benefit and council tax benefit), tax credit, pension, educational or other grant
Documents issued by HMRC, such as PAYE coding notices and statements of account (NB: employer issued documents such as P60s are not acceptable)
End of year tax deduction certificates

Evidence of a court appointment (such as a grant of probate, bankruptcy)
Current council tax demand letter or statement
Current (within the last 3 months) bank statements
Credit/debit card statements issued by a regulated financial sector firm in the UK or EU (but not those printed off the internet)
An electoral register search showing residence in the current or most recent electoral year (can be done via http://newcorp.192.com/search/index.cfm)
A recent (last available) utility bill (gas, water, electricity, telephone – not mobile phone bills); it must be a bill or statement of account (not correspondence);
Valid photocard driving licence (full or provisional)
A current UK full driving licence old version (not provisional licences)
Evidence of entitlement to a state or local authority funded benefit (including housing benefit and council tax benefit), tax credit, pension, educational or other grant
Documents issued by HMRC, such as PAYE coding notices and statements of account (NB: employer issued documents such as P60s are not acceptable)
A solicitor’s letter confirming recent house purchase or land registry confirmation (you must also verify the previous address)

Timescales

Our comprehensive AML checks can take around 14 days to complete. Every additional AML document request can add a further 72 hours to the process. Sage Homes reserves the right to make further enquires about the information supplied.

The AML Compliance team will review your completed Thirdfort ID checks. Any further requests for information will be sent via the seller’s estate agent.

We appreciate your patience whilst we conduct the above checks. Please note the team are currently experiencing high volumes of emails so there may be a delay - your patience is appreciated.

Documents (PDFs)

Please download and complete the forms below:

- Source of funds

- Gifter letter